Equal Opportunities Policy

Extra Workforce

Confidentiality Notice

This Equal Opportunities Policy is the property of Extra Workforce . The contents are confidential and intended solely for authorised recipients. If there is any uncertainty regarding disclosure, guidance should be sought from the Compliance team before sharing this document.

1. Statement of Intent

This policy does not form part of any individual’s contract of employment and may be amended at any time to reflect changes in legislation, best practice, or business requirements.

Our aim is to create a workplace where fairness, respect, and dignity are embedded in every aspect of employment and professional engagement.

2. Our Commitment to Equality and Diversity

Extra Workforce values diversity and is fully committed to promoting equality of opportunity across recruitment, employment, training, development, and career progression.

We strive to maintain an inclusive, open, and supportive working environment where individuals are treated fairly and encouraged to reach their full potential. This commitment benefits our workforce, our clients, and the wider communities we serve.

This policy applies to all stages of employment, including recruitment, terms and conditions, pay, training, conduct, performance management, disciplinary and grievance procedures, redundancy selection, and termination of employment.

3. Equal Opportunities Statement

Extra Workforce is committed to ensuring that no individual is treated less favourably because of a protected characteristic.

Equal treatment is provided regardless of age, disability, gender reassignment, marriage or civil partnership, pregnancy or maternity, race, colour, nationality, ethnic or national origin, religion or belief, sex, or sexual orientation.

All employment decisions are based on merit, skills, experience, and suitability for the role.

4. Responsibilities

All managers are responsible for leading by example and promoting equal opportunities within their teams. They must ensure that this policy is upheld and that unacceptable behaviour is challenged and addressed promptly.

Every individual working for or on behalf of Extra Workforce has a responsibility to comply with this policy and contribute to a respectful and inclusive working environment.

5. Discrimination and Harassment

Extra Workforce has zero tolerance for discrimination, harassment, or victimisation.

Unlawful behaviour is prohibited in the workplace, during work-related activities, and in interactions with clients, candidates, suppliers, and visitors.

Forms of Discrimination Covered

Direct discrimination

Treating someone less favourably because of a protected characteristic.

Indirect discrimination

Applying a rule or practice that disadvantages individuals with a particular protected characteristic without objective justification.

Harassment

Unwanted conduct related to a protected characteristic that violates dignity or creates an intimidating, hostile, degrading, humiliating, or offensive environment.

Victimisation

Treating someone unfairly because they have raised or supported a complaint under this policy.

Disability discrimination

Including failure to make reasonable adjustments or unjustified unfavourable treatment linked to a disability.

6. Protected Characteristics and Legal Framework

Extra Workforce operates in line with the Equality Act 2010, which protects individuals from discrimination based on the following characteristics:

• Age
• Disability
• Gender reassignment
• Marriage and civil partnership
• Pregnancy and maternity
• Race, nationality, and ethnic origin
• Religion or belief
• Sex
• Sexual orientation

We actively uphold these protections across all areas of our operations.

7. Recruitment and Selection

Recruitment and selection processes at Extra Workforce are fair, transparent, and based on objective criteria.

• Selection decisions are made on merit and role suitability.
• Where possible, more than one individual is involved in shortlisting.
• Vacancies are advertised to reach a diverse talent pool.
• Candidates are not asked discriminatory or inappropriate questions.
• Health or disability-related questions are not asked before a job offer, except in legally permitted circumstances.

Any reasonable adjustments required during the recruitment process will be accommodated wherever possible.

8. Right to Work

Extra Workforce is legally required to verify that all workers have the right to work in the UK.

Right to Work checks are carried out consistently for all prospective employees, regardless of nationality or background. Decisions are never based on appearance, accent, or assumptions.

9. Training, Promotion, and Working Conditions

Extra Workforce is committed to providing equal access to training, development opportunities, and promotion.

• Training needs are identified through regular reviews and one-to-one discussions.
• Promotion decisions are based on performance, capability, and potential.
• Employment terms, benefits, and facilities are reviewed regularly to ensure fairness and accessibility.

10. Termination of Employment

All decisions relating to redundancy, disciplinary action, or dismissal are made fairly and objectively, without discrimination.

Procedures are applied consistently across the organisation.

11. Disability Support and Reasonable Adjustments

Extra Workforce encourages individuals to disclose disabilities where they feel comfortable so appropriate support can be provided.

Reasonable adjustments will be explored in consultation with the individual and, where necessary, medical or professional advice. If a requested adjustment is not feasible, clear reasoning will be provided and alternative solutions considered.

12. Part-Time and Temporary Workers

Part-time, temporary, and agency workers are treated no less favourably than comparable permanent employees unless objectively justified.

13. Breaches of This Policy

Any breach of this Equal Opportunities Policy will be taken seriously and may result in disciplinary action in line with Extra Workforce procedures.

Our Ongoing Commitment

Extra Workforce remains committed to promoting equality, embracing diversity, and creating a working environment where everyone feels respected, supported, and valued. This policy is reviewed regularly to ensure ongoing compliance with legislation and best practice.