Extra Workforce is committed to protecting the personal data of all job applicants and ensuring full compliance with the UK General Data Protection Regulation and the Data Protection Act 2018.
This privacy notice explains how we collect, use, store, and protect personal information provided during the recruitment process.
Extra Workforce
Head Office: Eleven Brindley Place 2 Brunswick Square, Birmingham, B1 2LP
Email: contact@extraworkforce.uk
At Extra Workforce, transparency, fairness, and accountability are central to how we handle personal data. We only collect information that is necessary for recruitment purposes and take appropriate measures to ensure it is handled lawfully, securely, and responsibly.
By submitting a job application to Extra Workforce by email, online form, or other means, you acknowledge and consent to the processing of your personal data as outlined in this notice.
Access to job applicant data is strictly limited to authorised personnel within Extra Workforce, including:
Your information may be shared with client organisations that have engaged Extra Workforce to assist with permanent or temporary recruitment, but only after you have provided explicit consent. Extra Workforce takes reasonable steps to ensure that all client organisations operate in a GDPR-compliant manner.
We do not sell or share applicant data with third parties for marketing purposes. Data is only shared with third-party providers where necessary for secure storage or system operation.
The personal data we process may include information provided in:
This information may include your name, contact details, address, employment history, qualifications, skills, experience, and employment dates with previous employers.
Extra Workforce collects personal data through several channels, including:
Recruitment and employment decisions are not made solely through automated processes. Human review remains central to all hiring decisions.
We have robust internal policies, access controls, and technical safeguards in place to prevent data from being lost, misused, altered, or accessed without authorisation. Only individuals with a legitimate business need are permitted access to applicant data.
We only retain personal data for as long as necessary and in line with legal requirements.
These retention periods allow sufficient time for fair consideration while ensuring data is not held unnecessarily.
Applicant data is stored securely within a protected SQL database. All data is held within the UK or European Economic Area and is not transferred outside the EEA.
Extra Workforce processes job applicant data to:
We are committed to being transparent about how data is used and to meeting all data protection responsibilities.
As a data subject, you have several rights regarding your personal data, including the right to:
To exercise any of these rights, please contact the Extra Workforce Compliance Officer at our Head Office.
If you believe your data protection rights have not been respected, you also have the right to lodge a complaint with the Information Commissioner’s Office via the ICO website.
Extra Workforce regularly reviews its data protection practices to ensure continued compliance with GDPR and evolving legal requirements. Protecting personal data is an integral part of our commitment to professionalism, trust, and ethical recruitment.
If you require further information about this privacy notice or how we handle personal data, please contact us directly.