Health and Safety Policy

Extra Workforce

Our Commitment to Health and Safety

Extra Workforce is fully committed to protecting the health, safety, and wellbeing of all employees, candidates, contractors, consultants, visitors, and third parties who may be affected by our operations. We recognise that effective health and safety management is essential to our business success and to the trust placed in us by our clients.

Purpose of This Policy

The purpose of this Health and Safety Policy is to:

• Provide a safe and healthy working environment
• Prevent workplace injuries, ill health, and unsafe conditions
• Ensure compliance with all relevant UK health and safety legislation
• Promote a positive safety culture across all Extra Workforce branches and operations
• Establish clear responsibilities for health and safety management

Scope

This policy applies to all individuals working for or on behalf of Extra Workforce , including employees, temporary workers, contractors, consultants, visitors, and candidates. It covers all Extra Workforce premises, client sites, and work-related activities.

Statement of Intent

The Managing Director has overall responsibility for the formulation, implementation, and continuous development of this Health and Safety Policy across all Extra Workforce branches and Head Office.

Extra Workforce is committed, so far as is reasonably practicable, to ensuring the health, safety, and welfare of all employees and others who may be affected by our activities.

Effective health and safety management is regarded as equally important as all other business objectives. By reducing accidents, injuries, and ill health, we also reduce unnecessary losses, liabilities, and disruption to business operations.

Legal compliance represents the minimum standard expected. Extra Workforce is committed to continuous improvement and best practice in health and safety performance.

Health and Safety Responsibilities

Management Commitment

Extra Workforce management is responsible for:

• Providing and maintaining a safe working environment
• Allocating adequate financial and physical resources
• Setting measurable health and safety objectives
• Ensuring compliance with legislation and regulatory requirements
• Communicating health and safety information effectively

Employee Responsibilities

All employees and individuals working on behalf of Extra Workforce must:

• Take reasonable care of their own health and safety and that of others
• Follow all Extra Workforce health and safety policies, procedures, and instructions
• Promptly report hazards, unsafe conditions, incidents, or near misses
• Co-operate with management on health and safety matters
• Use equipment and safety controls correctly and responsibly

Consultation and Communication

Extra Workforce actively consults with employees on health and safety matters. Employees are encouraged to participate in discussions, risk assessments, and decision-making to ensure concerns are addressed and improvements implemented.

Regular meetings, briefings, and training sessions are used to share information, encourage cooperation, and maintain awareness.

Organisation and Key Responsibilities

Managing Director

• The Managing Director is responsible for:
• Ensuring health and safety is considered in all company decisions
• Providing sufficient resources for policy implementation
• Supporting continuous improvement in health and safety performance

Operations Manager

The Operations Manager is responsible for:

• Implementing and maintaining this policy
• Reviewing the policy annually and updating it where necessary
• Assigning health and safety responsibilities to relevant personnel
• Ensuring adequate systems, resources, and procedures are in place
• Setting performance targets and objectives
• Coordinating specialist advice and legal updates

Managers and Supervisors

Managers and supervisors are responsible for health and safety within their areas of control. Their responsibilities include:

• Implementing the Health and Safety Policy
• Ensuring staff receive appropriate training
• Maintaining safe systems of work
• Conducting risk assessments and reviews
• Investigating incidents and reporting RIDDOR events
• Ensuring first aid provision is adequate
• Maintaining equipment inspection records

Employees

All Extra Workforce employees are responsible for:

• Acting responsibly at work
• Reporting incidents, hazards, and unsafe behaviour
• Following training and instructions provided
• Co-operating with managers and colleagues on safety matters

Visitors and Contractors

All visitors and contractors must receive an induction covering emergency procedures. Until induction is completed, they must be accompanied at all times. Full cooperation with Extra Workforce safety requirements is mandatory.

Competent Health and Safety Support

The nominated competent person for health and safety advice is Stacy Bone, who will:

• Support senior management with health and safety matters
• Coordinate policy implementation
• Monitor legislative changes and best practice
• Provide guidance and report findings to management

Health and Safety Arrangements

Training and Competency

Extra Workforce ensures all staff and candidates are competent for their roles. This includes:

• Assessing skills, experience, and capability
• Identifying training needs
• Providing appropriate instruction, supervision, and refresher training

Risk Management

Extra Workforce has procedures in place to identify hazards, assess risks, and implement suitable control measures. Significant findings are recorded, and all foreseeable risks are reduced to acceptable levels.

Emergency Procedures

Emergency plans are in place at all Extra Workforce locations and are based on risk assessments. These plans cover fire, evacuation, first aid, and coordination with emergency services. Emergency procedures are rehearsed regularly.

Fire Safety Procedures

In the event of a fire:

• Raise the alarm immediately
• Evacuate using designated escape routes
• Do not use lifts
• Assist others only if safe to do so
• Close doors behind you
• Proceed to the designated assembly point
• Do not re-enter the building until authorised
• Follow instructions from fire wardens and emergency services

First Aid

Each location ensures sufficient trained first aid personnel are available. Suitable first aid facilities are provided in line with risk assessments and legal requirements.

Accident and Incident Reporting

All accidents, incidents, and work-related ill health must be reported immediately and recorded in the accident book. Investigations are carried out to:

• Identify root causes
• Prevent recurrence
• Implement corrective actions
• Ensure legal reporting obligations are met

Audits, Reviews, and Records

Extra Workforce conducts regular safety audits and reviews to assess compliance and effectiveness. Policies and procedures are updated as required.

Records relating to inspections, training, incidents, and compliance are securely maintained at Head Office and made available for inspection when required.

Continuous Improvement

Extra Workforce is committed to continuously improving health and safety performance through monitoring, consultation, training, and leadership. Safety is a shared responsibility, and everyone has a role to play in maintaining a safe working environment.